![]() Volume = length × width × height (of boxes or documents)Įg. In this example, 3 GB (for electronic records) is listed.įor Paper records, use the following formula: For example (1 Anniversary year = - ).įield f contains an estimate of total volume in cubic feet or MB or GB of that item type. For example (1 FY = - ). If retention period indicates ' Anniversary', be sure to enter the creation date of the records. NOTE: If retention period indicates 'Fiscal Years' (FY), be sure to enter the dates from begining of the fiscal year July 1, YYYY - to June 30, YYYY. This range must be within the respective retention period for that particular item. If a match proves too difficult to find, you may contact us for assistance at 7-1377 or this information, fields a through d can be filled out as follows:įield e "Inclusive Dates" contains the total range, by year, of the documents in question.Schedule GS-05 is better suited for describing documents that are academic in nature, while GS1-SL can be used more effectively for general state office documents.(for example the word "payroll" or "evaluations") Use the "Find" command (CTRL+F) in Microsoft Word or Adobe Acrobat to perform keyword searches.Some useful tips when attempting to find satisfactory descriptions for document types: For example, if an office had a large accumulation of instructor evaluations and would like to request destruction on these documents, a match can be found within the GS-05 Schedule as follows: According to Schedule GS-05, "Instructor Evaluations" are referenced by the Item number 68 and have a retention period of 1 semester after submitted. Each type of document contained within an office is represented by an Item number which is found by matching the documents in question to the title and description contained within the record schedule that best matches that document type. ![]() Select the notice of intention from the dropped down menu:įilling out the LIST OF RECORDS SERIES will require the use of a record schedule as discussed in Step 2. Once a list of records is ready to be added to the form, begin filling ALL the yellow highlighted fields. While all types of state departments are represented on this list, most University offices will find item numbers related to academic records in the General Schedule GS-05 (for Universities and Community Colleges) and general administrative or fiscal item numbers will be in the General Schedule GS1-SL (for State Government Agencies). Assuming a given office is holding several types of documents to be considered for disposal, an Item number for each type is required. Each type of document has an Item number assigned to it. The Checklist will give access to the General Records Schedules which will provide the retention periods for a wide variety of records that is, how long offices need to keep certain records. Login in with your FIU MyAccounts username and password to access the form.īegin by checking the box “Show Instructions” on the upper right corner of the form to see the Records Disposition Checklist: TO SUBMIT A NEW REQUEST: Click on the tab above and select from the drop down menu: Submit eRDD Form to begin filling out a new form. Prior to the destruction of any document or group of documents at FIU, a RECORDS DISPOSITION DOCUMENT (RDD) must be completed and approved by the Records Management Liaison Office (RMLO). Only DE students can purchase the FIU DE Shirts.Records Disposition Document (RDD) E-Form Instructions Florian will let you know when shirts are available. ![]() Students who do not pay the class fee will be placed in STOP and the fee will become a student financial obligation.Ĭlass Fees can be paid via OSP. All students must pay the class fee by the first quarter. To go to FIU Canvas from my.fiu.edu – Click – Student Tools – Canvas or go to įor help logging in, contact FIU Tech Support at 30 or use theĬlass Fees - $10. For security purposes, we encourage you to change your password after your initial log-in. For example, if your date of birth is April 20, 2002, then your password would be 20Apr2002. Your Password: Your initial password will be your date of birth in the format ddMonYYYY. Your Username: Your FIU username is your Panther ID or FIU email address without (for example, if your email address is your username for FIU systems will be jdoe001).
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